Last updated: 20/09/2026
CENTRE DE LA CULTURE POLONAISE KROK ASBL attaches particular importance to the protection of privacy and personal data of visitors to its website, users of its services, participants in its activities, or individuals contacting the association.
This policy explains what personal data may be collected, for what purpose it is used, on what legal basis, for how long it is stored, and what rights belong to the individuals whose data is processed.
This policy has been drawn up in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data (GDPR) and the relevant provisions of Belgian personal data protection law.
The data controller is:
If you have questions regarding the protection of personal data, you may contact us using the contact details published on our website. As of today, the association has not appointed a Data Protection Officer (DPO), unless announced otherwise at a later date.
Depending on your relationship with KROK and the services you use, we may process in particular:
We only collect data strictly necessary to fulfill the purposes for which it is processed.
Your personal data may be used in particular to:
When you contact KROK by email or via the contact form, your data is used to:
In the event of registration for an activity or event organized by KROK, your data may be used to:
If you become a member, volunteer, or regular participant in the association's activities, your data may be processed to:
Where permitted by legal provisions or where required consent has been given, contact details may be used to provide information about:
Where processing is based on consent, it may be withdrawn at any time.
Certain technical data may be processed in order to guarantee:
KROK processes personal data only when at least one of the legal bases stipulated in the GDPR applies. Depending on the circumstances, processing may be based in particular on:
Consent must be freely given, specific, informed, and unambiguous. Consent may be withdrawn at any time.
Your personal data may be shared exclusively in justified cases with:
KROK does not sell personal data to third parties.
Entities processing data on behalf of KROK are contractually bound to comply with applicable data protection regulations.
KROK ensures that personal data is, as far as possible, processed within the European Economic Area (EEA). If using a subcontractor requires transferring data to a third country, this takes place exclusively in accordance with GDPR requirements and on the basis of legally recognized transfer mechanisms (e.g., Standard Contractual Clauses).
KROK retains personal data only for the period necessary to fulfill the purposes for which it was collected. The retention period depends in particular on:
Upon expiration of the retention period, data is deleted or anonymized, unless its continued storage is legally justified.
Under the GDPR, you are entitled to the following rights under the conditions laid down by law:
You also have the right to lodge a complaint with the competent supervisory authority.
To exercise your rights or ask questions regarding personal data processing, please contact KROK using the contact information provided on the website. To protect your data, KROK may request information necessary to verify the identity of the applicant. KROK will respond to requests within the timelines set forth in the GDPR.
If you believe that the processing of your data violates GDPR provisions, you may lodge a complaint with the competent authority in Belgium:
Autorité de protection des données (APD) / Gegevensbeschermingsautoriteit (GBA), Rue de la Presse 35 / Drukpersstraat 35, 1000 Bruxelles / 1000 Brussel, Belgium, Website
The KROK website does not use cookies or any other similar tracking technologies. We do not use advertising, analytical, profiling cookies, or cookies that track user behavior across the web. Any processing of technical data is strictly limited to the standard data required to establish and securely maintain the connection session with the server, without storing persistent identifiers on the user's end device.
KROK maintains social media profiles to share information about its activities and events. When interacting with KROK's social media pages, your data may also be processed by the operators of those platforms in accordance with their own privacy policies. Social media plugins and features utilizing external tracking mechanisms may only be activated upon obtaining required consent.
During activities, events, and meetings organized by KROK, photographs and video recordings may be taken. When promotional or informational materials feature an image that allows for the identification of a person, KROK ensures that a valid legal basis and, where required, appropriate consent is obtained.
We exercise special care regarding the image of minors. Anyone who believes that a photograph or recording in which they appear infringes upon their rights may contact KROK to request an assessment or removal of the material.
KROK attaches paramount importance to protecting the data of children and youth participating in the association's projects.
When collecting personal data of minors for workshops, outings, or educational projects, processing is carried out in strict accordance with the GDPR and relevant regulations.
Where consent is required, it is obtained from parents or legal guardians in accordance with applicable laws.
KROK implements appropriate technical and organizational measures to safeguard personal data against, among others:
Access to data is restricted exclusively to individuals who require it to perform their statutory tasks on behalf of KROK.
KROK reserves the right to update this privacy policy in order to reflect, among others:
The current version of the document is always accessible on KROK's website. The date of the last update is indicated in the header or footer of the document.
For any matters related to personal data protection or to exercise your rights, please contact us.